TERMS & CONDITIONS – SMARTBEEF23

COVID-19

ALFA is committed to hosting the 2023 Event. If Covid-19 restrictions stop the Event being conducted at the scheduled dates it may be postponed to a future date. All registration and sponsorship payments will be held over to the new date. Should you not be able to attend the new dates a full refund will be provided.

APPLICATION DETAILS

Payment is not required at the time of application. Once your application has been accepted you will be sent confirmation details and an invoice. By submitting an application, you are deemed to have read and accepted the terms and conditions below.

SPONSOR & EXHIBITOR TERMS AND CONDITIONS

The details in this document are correct at the time of printing. ALFA does not accept responsibility for any changes that may occur. Our sponsorship philosophy is to extend the first right of refusal on key positions to ALFA Platinum Members and those organisations who sponsored the equivalent position or above in 2021.

CANCELLATION POLICY

(once sponsorship is confirmed)

Due to the considerable administration associated with this Event, a cancellation fee equivalent to 50% of the full payment amount will be incurred should confirmed agreements be cancelled prior to 1 August 2023. Cancellations after 1 August 2023, confirmed sponsors will pay a cancellation fee equal to 100% of the full payment amount of the confirmed agreement. All requests for cancellations must be made in writing to the SmartBeef Event Manager.

FORCE MAJEURE

Where a force majeure event occurs, the parties will work together in good faith to agree a mutually agreeable course of action with regard for the delivery of the Services (or the non-delivery of the Services in the case of event cancellation). If the agreement is terminated as a result of force majeure event the sponsor is entitled to a full refund of any payments made less an agreed amount deducted for value of services that may have already been received.

SPONSOR BENEFITS

Sponsorship benefits vary. Please confirm at time of booking what your position includes. Advertising space is available for purchase in the event proceedings booklet and app and can be applied for via the SmartBeef website.

SPONSOR REGISTRATIONS

All company representatives attending and participating in the event must register. Some packages include sponsor registrations and a completed registration form is required. Additional registrations may be purchased for your staff at the member discounted rate.

DELEGATE LISTS

A delegate contact list will not be provided as part of any sponsorship package however a nametag scanning facility will be available on site for sponsors to ‘scan’ delegates resulting in delegate contact details going straight to the nominated sponsor.

LOGO PLACEMENT

Placement and size of logos included in the event material will be at the discretion of ALFA and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue.

WEB HYPERLINKS

ALFA requests each sponsor who is provided with a hyperlink from the event website, to respond with a reciprocal link from your organisation’s website to the event website be provided.

ACCOMMODATION

ALFA does not manage accommodation for the Event, however, has reserved rooms for sponsors and delegates in Tamworth. All sponsors are encouraged to make prompt and direct accommodation bookings in Tamworth or surrounds. A list of accommodation options can be found at WWW.smartbeef.com.au and the booking code to release reserved rooms.

SATCHEL INSERTS

For sponsors providing items in the event satchels, a quantity of 450 items must be delivered to the event by the date specified by the Event Coordinator using the provided delivery label.

PAYMENT TERMS AND CONDITIONS

Once a sponsorship application has been accepted by ALFA the Event Manager will issue you an invoice for the total amount required. Full payment of this invoice is required by the due date to confirm your involvement as a sponsor. No sponsorships are considered firm until payment is received. Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties /visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current Public Liability Insurance is forwarded to the Event organisers with your booking form. Participants shall be regarded as carrying their own risk for personal injury or loss of property, including display equipment, during SmartBeef 2023. We strongly recommend that sponsors and exhibitors carry a comprehensive insurance policy. Neither the Australian Lot Feeders’ Association or the Event organisers are responsible for any claims concerning insurance.

DISCLAIMER

Every effort has been made to ensure that the contents of this sponsorship document are correct. ALFA and the organisers retain the right to make changes where necessary. ALFA and the Event Organisers will not accept liability for any damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property as a result of SmartBeef 2023.