Sponsorship Application Site

Thank you for submitting your sponsorship application for BeefEx, to be held at the Brisbane Showgrounds from the 15th to 17th October.
Please complete the following details for your application.

Sponsors Contact Details


Sponsorship Type

Select the sponsorship level you are applying for here. Please refer to the Sponsorship Prospectus for detailed inclusions of each package.


















Trade Display Space - Trade Booth




If you have large machinery that would look great displayed on the outdoor plaza for the duration of the event, then we are happy to offer this at no additional cost if you purchase a booth (please note, this is subject to venue approval).


Bespoke Packages

Have an idea, let’s talk!

ALFA are open to discussing ideas for bespoke packages that will meet your needs and benefit delegates. Simply tick this box and we'll contact you or feel free to contact us at events@feedlots.com.au for a call back.


Optional Add-Ons

Option 1 - Satchel Insert

Get your brand in the hand of every delegate. Book a satchel insert and your options are limitless; you could choose to place marketing collateral, merchandise or a gift to make that lasting impression on the 700 anticipated delegates. 


Eligibility: A satchel insert as a purchase is only available to those purchasing a sponsorship category that doesn’t include a complimentary insert; or those purchasing a trade exhibition booth. The provided item must comply with our satchel inclusion policy (see page 5 of the Sponsorship Prospectus for details.)


Option 2 - Colour advertisement in the BeefEx Conference Handbook

Advertising space is available for purchase in the Conference handbook, a perfect way to make your brand seen by our delegates. 

 

Eligibility: Advertising as a purchase is only available to those purchasing a sponsorship category that doesn’t include a complimentary advert; or those purchasing a trade exhibition booth. All advertisements are to be supplied by the sponsor as print ready artwork in the format required, ad specs will be sent to you.

 




Notes

Please make any notes about your sponsorship application here.

Trade Display Waitlist

Check this box if you'd like to go on the waitlist for a trade display site. Please make any notes as well as confirm the size of the site you are looking for. We will contact you if space becomes available.

Confirmation of Application

APPLICATION DETAILS 
Payment is not required with the application. Once your application has been accepted you will be sent confirmation details and an invoice. By submitting an application, you are deemed to have read and accepted the terms and conditions below. 

SPONSOR & EXHIBITOR TERMS AND CONDITIONS 
 The details in this document are correct at the time of printing. ALFA does not accept responsibility for any changes that may occur. Our sponsorship philosophy is to extend the first right of refusal on key positions to ALFA Platinum Members and those organisations who sponsored the equivalent position or above in BeefEx 2022. Sponsorship packages do not include exhibition space unless specifically listed. Sponsors wishing to purchase exhibition space will need to do so as part of the application process.

CANCELLATION POLICY 
 Due to the considerable administration associated with this Conference, a cancellation fee equivalent to 50% of the full payment amount will be incurred should confirmed agreements be cancelled prior to 1 August 2024. Cancellations after 1 August 2024, confirmed sponsors will pay a cancellation fee equal to 100% of the full payment amount of the confirmed agreement. All requests for cancellations must be made in writing to the Conference Manager. 

FORCE MAJEURE 
Where a force majeure event occurs, the parties will work together in good faith to agree a mutually agreeable course of action with regard for the delivery of the Services (or the non-delivery of the Services in the case of conference cancellation). If the Conference is cancelled due to force majeure ALFA will refund to the Sponsor all monies paid by the Sponsor to ALFA prior to the termination date less any expenses that ALFA has reasonably incurred in relation to this Agreement. Such reasonable expenses may include, but are not limited to, event planning costs, equipment hire, cost of goods, and set up costs. 

SPONSOR BENEFITS 
Sponsorship and exhibition benefits vary. Please confirm at time of booking what your position includes. 

SPONSOR REGISTRATIONS 
All company representatives attending and participating in the conference must register. Some packages include sponsor registrations, and a completed registration form is required. Additional registrations may be purchased for your staff at the member discounted rate. 

TRADE BOOTHS 
All trade booths are 3 metres wide by 2 meters deep made with PVC white laminate built within an aluminium frame. Promotional material can ONLY be attached using blu tac, wall shelves (weight limits apply) or slat walls. All booths come with fascia name board (sponsor to confirm name requirements – limited to 30 characters) and one x 4 amp (1000W max) power point placed within each booth on the lower back wall (upon request). 

TRADE BOOTH ALLOCATIONS 
A map of the trade hall will be provided a month prior to conference to allow sponsors to select three preferences for their desired booth location. Allocations of preferences will be made firstly based on ALFA Platinum Membership status, sponsorship investment, then by date of sponsorship confirmation. Confirmation of sponsorship is made once payment is received. Placement within 
the conference trade display area is at the discretion of the organisers who may make changes at any time due to logistics, safety reasons or otherwise.

DELEGATE LISTS 
A delegate contact list will not be provided as part of any sponsorship package however a nametag scanning facility will be available on site for sponsors/exhibitors to ‘scan’ delegates resulting in delegate contact details going straight to the nominated sponsor/exhibitor. It is the responsibility of the exhibitor to attract delegates to their stand for the purpose of scanning 
nametags for contact details. In the process, all delegates must be made aware that the scanning process will result in the delegates contact details being made available to you. 

LOGO PLACEMENT 

Placement and size of logos included in the conference material will be at the discretion of ALFA and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue. 

WEB HYPERLINKS 
ALFA requests each sponsor who is provided with a hyperlink from the conference website, to respond with a reciprocal link from your organisation’s website to the conference website be provided. 

ACCOMMODATION 
ALFA does not manage accommodation for the Conference, however, has negotiated a delegate rate at the Rydges. See BeefEx website for details and to book. 

SATCHEL INSERTS 

For sponsors providing items in the conference satchels, a quantity of 500 items must be delivered to the event by 14 October 2024 using a delivery label that will be issued by the Countrywide Conference & Event Management (CCEM). 

ADVERTISEMENTS
All advertisements included as part of your package are to be supplied by the sponsor as print ready artwork in the format required.

PAYMENT TERMS AND CONDITIONS 
Once a sponsorship application has been accepted by ALFA the Conference Manager will issue you an invoice for the amount upon confirmation of the offer. Full payment of this invoice is required by the due date to confirm your involvement as a sponsor. No sponsorships are considered firm until payment is received. Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of A$20,000,000 or above. This refers to damage or injury caused to third parties /visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current Public Liability Insurance is forwarded to the Conference organisers with your booking form. Participants shall be regarded as carrying their own risk for personal injury or loss of property, including display equipment, during the Conference. We strongly recommend that sponsors and exhibitors carry a comprehensive insurance policy. Neither the Australian Lot Feeders’ Association or the Conference organisers are responsible for any claims concerning insurance. 

DISCLAIMER 
Every effort has been made to ensure that the contents of this sponsorship document are correct. ALFA and the organisers retain the right to make changes where necessary. ALFA and the Conference Organisers will not accept liability for any damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property as a result of attending the Conference.

Terms and Conditions

Thank you for your Application

Shortly you will receive an automated email confirming your application details. A further email will be sent to advise if your application has been accepted with confirmation details and an invoice.

If you require any further details about your application please contact:

Conference Manager:
Bradley Hayden
BeefEx 24 Conference Manager
0412 461 392

Click here to go to the Conference Website
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