TERMS AND CONDITIONS

APPLICATION DETAILS
Payment is not required with the application. Once your application has been accepted you will be sent confirmation details and an invoice. By submitting an application, you are deemed to have read and accepted the terms and conditions below.

SPONSOR TERMS AND CONDITIONS
• The details in this document are correct at the time of printing. AMIC does not accept responsibility for any changes that may occur.
• Our sponsorship philosophy is to extend the first right of refusal on key positions to AMIC Platinum Members and those organisations who sponsored the equivalent position or above at the previous conferences.

CANCELLATION POLICY 
(once sponsorship is confirmed)
• Due to the considerable administration associated with this Conference, a cancellation fee equivalent to 50% of the full payment amount will be incurred should confirmed agreements be cancelled more than 60 days from the commencement of the conference.
• Cancellations made within 30 days of the commencement of the conference will pay a cancellation fee equal to 100% of the full payment amount of the confirmed agreement.
• All requests for cancellations must be made in writing to the Conference Manager.

FORCE MAJEURE
Where a force majeure event occurs, the parties will work together in good faith to agree a mutually agreeable course of action with regard for the delivery of the Services (or the non-delivery of the Services in the case of conference cancellation). If the agreement is terminated as a result of force majeure event the sponsor is entitled to a full refund of any payments made less an agreed amount deducted for value of services that may have already been received.

SPONSOR BENEFITS
Sponsorship and exhibition benefits vary. Please confirm at time of booking what your position includes. Advertising space and banner positions are at the discretion of the AMIC Conference organising committee.

SPONSOR REGISTRATIONS
All company representatives attending and participating in the conference must register and pay the nominated ‘sponsor’ registration fee. Some packages include sponsor registrations in which case this fee is not payable, however a completed registration form is still required. Additional registrations may be purchased for your staff at the member discounted rate. 

DELEGATE LISTS
A delegate contact list will not be provided as part of any sponsorship package. 

LOGO PLACEMENT
Placement and size of logos included in the conference material will be at the discretion of AMIC and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue. 

WEB HYPERLINKS
AMIC requests each sponsor who is provided with a hyperlink from the conference website, to respond with a reciprocal link from your organisation’s website to the conference website be provided.

ACCOMMODATION
AMIC does not manage accommodation for the event, however, has reserved rooms for sponsors and delegates at the Royal Pines resort (the conference venue). All sponsors are encouraged to make prompt and direct accommodation bookings as rooms are limited. 

SATCHEL INSERTS
For sponsors providing items in the conference satchels, a quantity of 400 items must be delivered to the event by the required date using a delivery label that will be issued by the Event Coordinator.

PAYMENT TERMS AND CONDITIONS
Once a sponsorship application has been accepted by AMIC the Conference Manager will issue you an invoice for the total amount required. Full payment of this invoice is required by the due date to confirm your involvement as a sponsor. No sponsorships are considered firm until payment is received.

DISCLAIMER
Every effort has been made to ensure that the contents of this sponsorship document are correct. AMIC and the organisers retain the right to make changes where necessary. AMIC and the Conference Organisers will not accept liability for any damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property as a result of attending the M-PEC23 conference.