Sponsorship & Exhibition Policy (2021)

The Australian Wagyu Association Sponsorship and Exhibition policy is designed to create mutually beneficial partnerships between the AWA and our corporate supporters.

We aim to do this by:

• Extensively promoting events throughout industry networks in a manner that is beneficial to the success of AWA events
• Promoting the events through our Association media outlets including the Update magazine, website and social media
• Ensuring we give Sponsors and Exhibitors every possible opportunity to reach their target audience through fair and equitable programming and trade display layout
• Providing brand recognition to our Sponsors to maximise return on investment
• Provide excellent customer service to our Sponsors and Exhibitors – we want you to enjoy participating in AWA events and that you will come back next year!

Terms and Conditions

Sponsor Registrations - All company representatives attending and participating in the conference must register and pay the nominated ‘sponsor’ registration fee. Some packages include sponsor registrations in which case this fee is not payable, however a completed registration is still required. Additional registrations may be purchased for your staff at the discounted rate of $660 per person.  These registrations give you full access to all of the conference activities including the welcome function and Gala Dinner.

Display Space – all display spaces are 3 metres wide by 2 metres deep and are ‘clear space’ only (walls are not provided). A trestle table, 2 chairs and a cloth are included. Power is not automatically available but can be made available by prior arrangement (charges may apply). 

Display allocations – A map of the trade display space will be provided a month prior to conference confirming allocated positions. Allocation of sites will be made firstly based on sponsorship investment, then by date of sponsorship confirmation.  Confirmation of sponsorship is made once payment is received.

Delegate lists – A delegate contact list will not be provided as part of any sponsorship package however a nametag scanning facility will be available on site for sponsors/exhibitors to 'scan' delegates resulting in delegate contact details going straight to the nominated sponsor/exhibitor. It is the responsibility of the exhibitor to attract delegates to their stand for the purpose of scanning nametags for contact details. In the process, all delegates must be made aware that the scanning process will result in the delegates contact details being made available to you.

Web Hyperlinks - AWA requests each sponsor who is provided with a hyperlink from the conference website, to respond with a reciprocal link from your organisation’s website to the conference website be provided.

Sponsor Speaker Positions - Speaker fees and travel costs associated with any sponsored speaking positions will not be covered by AWA and the speaker conference registration is deemed as one of the inclusive registrations provided in the sponsorship package. Speaker presentations remain the property of the presenter and will not be made available to the public. Videos of the presentation will be made available post-conference.

Logo Placement - Placement and size of logos included in the conference material will be at the discretion of the AWA and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue.

 
Force Majeure
Where a force majeure event occurs, the parties will work together in good faith to agree a mutually agreeable course of action with regard for the delivery of the Services (or the non-delivery of the Services in the case of conference cancellation). If the agreement is terminated as a result of force majeure event the sponsor is entitled to a full refund of any payments made less an agreed amount deducted for value or services that may have already been received.

Cancellation policy
Once your sponsorship is confirmed.

Due to the considerable administration associated with this Conference, a cancellation fee equivalent to 50% of the full payment amount will be incurred should confirmed agreements be cancelled by a sponsor more than 60 days from the commencement of the conference. Cancellations within 60 days of the commencement of the conference will pay a cancellation fee equal to 100% of the full payment amount of the confirmed agreement. All requests for cancellations must be made in writing to the AWA Conference Manager.

Sponsorship enquiries

To discuss any aspect of sponsorship please contact:

Bradley Hayden
AWA Conference Manager

0412 461 392  
bradley@wagyu.org.au